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Time Entries

This object allows you to manage Kantata OX time entries, depending on your permissions. Creating and updating time entries allows you to include time when invoicing clients.

Operations

Fetching a list of Time Entries

Request

Returns all time entries visible to the requesting user, unless filter parameters have been applied.

This endpoint returns structured Time Entry objects. As with all Kantata OX API endpoints, the returned data will be referenced in sorted order in the results array and will be indexed by ID in the time_entries top-level JSON key. Please see our Response Format section for more information.

Query
approvedboolean

Filter for time entries that are on approved timesheets or are in a project that does not require approvals. When included in your request, this filter is always processed as true; the actual value you provide is ignored.

billableboolean

Return only billable (true) or only non-billable (false) time entries.

created_afterstring, (date-time)

Filter for records created after a specified datetime. The datetime must be in ISO 8601 format.

created_beforestring, (date-time)

Filter for records created before a specified datetime. The datetime must be in ISO 8601 format.

created_byinteger, (int32)

Filter for time entries created by the specified user.

date_performed_betweenstring

Filter for time entries with work performed between 2 dates in a colon-separated YYYY-MM-DD format. For example, 2013-06-01:2013-08-01.

external_reference_external_messagestring

Filter the objects based on the external message of their associated external references. This is an exact match.

external_reference_external_statusstring

Filter by the status of the external object in the external system.

external_reference_service_modelstring

Filter by the type of the external object this external reference belongs to.

external_reference_service_model_refinteger, (int32)

Filter by the id of the external object this external reference belongs to.

external_reference_service_model_refsstring

Filter for objects that correlate to the specified external object IDs. Provide a comma-separated list of up to 200 external IDs.

external_reference_service_namestring

Filter by the name of the provider for integration.

external_reference_statusstring

Filter by the status of the integration, this can be successful or fail.

from_archived_workspacesboolean

If true, includes time entries from archived projects.

Default:false
has_external_referencesboolean

Filter by whether or not the object has external references.

in_active_invoice_idinteger, (int32)

Limit results to time entries current in the specified active invoice.

in_active_submissionboolean

If true, filters for time entries that are part of active timesheet submissions (active_submissions). If false, filters for time entries that are not part of an active submission.

includestring

Any of the below associations can be included in your request by providing the include param, e.g. include=association1,association2.

  • active_submission (TimesheetSubmission) - Retrieves the active timesheet (i.e. approved or pending) the time entry was submitted on, if any. The response will include active_submission_id, which references the data in the timesheet_submissions top-level key.
  • external_references (ExternalReference) - Includes references to external integrations for this object.
  • invoice (Invoice) - Retrieves the invoice the time entry was added to, if any. The response will include invoice_id, which references the data in the invoices top-level key.
  • recent_submission (TimesheetSubmission) - Retrieves the most recent timesheet the time entry was submitted on, if any, including any rejected or cancelled timesheets. The response will include recent_submission_id, which references the data in the timesheet_submissions top-level key.
  • role (Role) - Retrieves the project role of the user who performed the work for the time entry, if any. The response will include role_id, which references the data in the roles top-level key.
  • story (Story) - Retrieves the task the time entry is tracked to, if any. The response will include story_id, which references the data in the stories top-level key.
  • user (User) - Retrieves the user the time entry belongs to. The response will include user_id, which references the data in the users top-level key.
  • workspace (Workspace) - Retrieves the project the time entry is tracked to. The response will include workspace_id, which references the data in the workspaces top-level key.
invoicedboolean

Filter for time entries that have been invoiced. When included in your request, this filter is always processed as true; the actual value you provide is ignored. To get uninvoiced time entries instead, use the uninvoiced filter.

on_my_accountboolean

If true, only time entries that are in internal projects (i.e. projects that are on the same account as the authenticated user) are returned. If false, time entries that are in both internal and external projects are returned.

Default:true
onlystring

Allows you to request one or more resources directly by ID. Multiple IDs can be supplied in a comma separated list, like GET /api/v1/workspaces.json?only=5,6,7.

optional_fieldsArray of strings

Allows you to request one or more optional fields as an array.

Items Enum:"location_id""user_can_edit"
orderstring

Supply order with the name of a valid sort field for the endpoint and a direction.

Valid values: created_at:asc, created_at:desc, date_performed:asc, date_performed:desc, updated_at:asc, and updated_at:desc.

Default:"date_performed:desc"
pageinteger, (int32)
Default:1
per_pageinteger, (int32), <= 200
Default:20
uninvoicedboolean

Filter for time entries that have not been invoiced. When included in your request, this filter is always processed as true; the actual value you provide is ignored. To get invoiced time entries instead, use the invoiced filter.

updated_afterstring, (date-time)

Filter for records updated after a specified datetime. The datetime must be in ISO 8601 format.

updated_beforestring, (date-time)

Filter for records updated before a specified datetime. The datetime must be in ISO 8601 format.

with_recent_timesheet_idsstring

Filter for time entries from the specified TimesheetSubmission IDs, including from canceled and rejected reports. Give multiple report IDs in a comma separated list.

Note: Time entries are only associated with the most recent TimesheetSubmission (see recent_submission). If you re-submit time from a canceled or rejected timesheet, a new TimesheetSubmission object is created, and the time entries will only be returned in association with the new TimesheetSubmission from then on, instead of with the canceled or rejected TimesheetSubmission.

Also note that there can only be 1 project per TimesheetSubmission. When a timesheet is submitted through the application frontend with time entries for multiple projects, separate TimesheetSubmission objects are created for each project in the backend.

with_timesheet_idinteger, (int32)

Filter for time entries from a specified TimesheetSubmission ID. If the timesheet was canceled or rejected, no result is returned.

with_user_idsstring

Filter for time entries associated with the specified user IDs. Give multiple user IDs in a comma separated list. For example, '1,2,3'.

without_external_reference_service_namestring

Exclude by the existence of an external reference with the specified service name.

workspace_idinteger, (int32)

Filter for time entries from the specified project.

workspace_idsstring

Filter for time entries associated with the specified project IDs. Give multiple project IDs in a comma separated list. For example, '1,2,3'.

GET
/time_entries
curl -i -X GET \
  'https://api.mavenlink.com/api/v1/time_entries?approved=true&billable=true&created_after=2019-08-24T14%3A15%3A22Z&created_before=2019-08-24T14%3A15%3A22Z&created_by=0&date_performed_between=string&external_reference_external_message=string&external_reference_external_status=string&external_reference_service_model=string&external_reference_service_model_ref=0&external_reference_service_model_refs=string&external_reference_service_name=string&external_reference_status=string&from_archived_workspaces=false&has_external_references=true&in_active_invoice_id=0&in_active_submission=true&include=string&invoiced=true&on_my_account=true&only=string&optional_fields=location_id&order=date_performed%3Adesc&page=1&per_page=20&uninvoiced=true&updated_after=2019-08-24T14%3A15%3A22Z&updated_before=2019-08-24T14%3A15%3A22Z&with_recent_timesheet_ids=string&with_timesheet_id=0&with_user_ids=string&without_external_reference_service_name=string&workspace_id=0&workspace_ids=string'

Responses

A list of Time Entries have been retrieved.

Bodyapplication/json
countinteger, (int32)
metaobject
resultsArray of objects
time_entriesobject
external_referencesobject
storiesobject
workspacesobject
usersobject
timesheet_submissionsobject
invoicesobject
rolesobject
Response
{
  "count": 0,
  "meta": {
    "count": 0,
    "page_count": 0,
    "page_number": 0,
    "page_size": 0
  },
  "results": [
    {
      "key": "string",
      "id": "string"
    }
  ],
  "time_entries": {
    "property1": {
      "active_submission_id": "string",
      "approved": true,
      "billable": true,
      "cost_rate_in_cents": 0,
      "created_at": "2019-08-24T14:15:22Z",
      "currency": "string",
      "currency_base_unit": 0,
      "currency_symbol": "string",
      "date_performed": "2019-08-24",
      "external_reference_ids": [
        "string"
      ],
      "invoice_id": "string",
      "is_invoiced": true,
      "location": "string",
      "location_id": 0,
      "notes": "string",
      "rate_in_cents": 0,
      "recent_submission_id": "string",
      "role_id": "string",
      "story_id": "string",
      "taxable": true,
      "time_in_minutes": 0,
      "updated_at": "2019-08-24T14:15:22Z",
      "user_can_edit": true,
      "user_id": "string",
      "workspace_id": "string"
    },
    "property2": {
      "active_submission_id": "string",
      "approved": true,
      "billable": true,
      "cost_rate_in_cents": 0,
      "created_at": "2019-08-24T14:15:22Z",
      "currency": "string",
      "currency_base_unit": 0,
      "currency_symbol": "string",
      "date_performed": "2019-08-24",
      "external_reference_ids": [
        "string"
      ],
      "invoice_id": "string",
      "is_invoiced": true,
      "location": "string",
      "location_id": 0,
      "notes": "string",
      "rate_in_cents": 0,
      "recent_submission_id": "string",
      "role_id": "string",
      "story_id": "string",
      "taxable": true,
      "time_in_minutes": 0,
      "updated_at": "2019-08-24T14:15:22Z",
      "user_can_edit": true,
      "user_id": "string",
      "workspace_id": "string"
    }
  },
  "external_references": {
    "property1": {
      "created_at": "2019-08-24T14:15:22Z",
      "external_link": "string",
      "external_message": "string",
      "external_status": "string",
      "last_synced_at": "2019-08-24T14:15:22Z",
      "locked": true,
      "service_model": "string",
      "service_model_ref": "string",
      "service_name": "string",
      "status": "string",
      "subject_id": 0,
      "subject_ref": {
        "key": "string",
        "id": "string"
      },
      "subject_type": "string",
      "updated_at": "2019-08-24T14:15:22Z"
    },
    "property2": {
      "created_at": "2019-08-24T14:15:22Z",
      "external_link": "string",
      "external_message": "string",
      "external_status": "string",
      "last_synced_at": "2019-08-24T14:15:22Z",
      "locked": true,
      "service_model": "string",
      "service_model_ref": "string",
      "service_name": "string",
      "status": "string",
      "subject_id": 0,
      "subject_ref": {
        "key": "string",
        "id": "string"
      },
      "subject_type": "string",
      "updated_at": "2019-08-24T14:15:22Z"
    }
  },
  "stories": {
    "property1": {
      "ancestor_ids": [
        "string"
      ],
      "ancestry_depth": 0,
      "archived": true,
      "archived_editable": true,
      "assigned_role_id": "string",
      "assignee_ids": [
        "string"
      ],
      "assignment_timestamped_at": "2019-08-24T14:15:22Z",
      "attachment_ids": [
        "string"
      ],
      "billable": true,
      "budget_estimate_in_cents": 0,
      "budget_used_in_cents": 0,
      "can_align_time": true,
      "can_edit": true,
      "can_post": true,
      "created_at": "2019-08-24T14:15:22Z",
      "creator_id": "string",
      "current_assignment_ids": [
        "string"
      ],
      "custom_field_value_ids": [
        "string"
      ],
      "custom_task_status_id": 0,
      "deleted_at": "2019-08-24T14:15:22Z",
      "descendant_ids": [
        "string"
      ],
      "description": "string",
      "due_date": "2019-08-24",
      "external_reference_ids": [
        "string"
      ],
      "fixed_fee": true,
      "follower_ids": [
        "string"
      ],
      "formatted_description": "string",
      "google_document_ids": [
        "string"
      ],
      "has_out_of_bounds_sads": true,
      "invoiced_balance_in_cents": 0,
      "is_time_trackable_type": true,
      "logged_billable_time_in_minutes": 0,
      "logged_nonbillable_time_in_minutes": 0,
      "parent_id": "string",
      "parsed_description": "string",
      "percentage_complete": 0,
      "position": 0,
      "potential_workspace_resource_ids": [
        "string"
      ],
      "potential_workspace_resources_with_unnamed_ids": [
        "string"
      ],
      "priority": 0,
      "project_plan": true,
      "read_only": true,
      "render_description_markdown": true,
      "reply_ids": [
        "string"
      ],
      "root_id": "string",
      "source_dependency_ids": [
        "string"
      ],
      "start_date": "2019-08-24",
      "state": "string",
      "status": "string",
      "story_state_change_ids": [
        "string"
      ],
      "story_task_ids": [
        "string"
      ],
      "story_type": "string",
      "sub_stories_billable_time_in_minutes": 0,
      "sub_stories_budget_estimate_in_cents": 0,
      "sub_stories_budget_used_in_cents": 0,
      "sub_stories_time_estimate_in_minutes": 0,
      "sub_story_count": 0,
      "sub_story_ids": [
        "string"
      ],
      "subtree_depth": 0,
      "tag_ids": [
        "string"
      ],
      "target_dependency_ids": [
        "string"
      ],
      "time_estimate_in_minutes": 0,
      "time_trackable": true,
      "title": "string",
      "uninvoiced_balance_in_cents": 0,
      "updated_at": "2019-08-24T14:15:22Z",
      "weight": 0,
      "workspace_id": "string",
      "workspace_resource_ids": [
        "string"
      ],
      "workspace_resources_with_unnamed_ids": [
        "string"
      ]
    },
    "property2": {
      "ancestor_ids": [
        "string"
      ],
      "ancestry_depth": 0,
      "archived": true,
      "archived_editable": true,
      "assigned_role_id": "string",
      "assignee_ids": [
        "string"
      ],
      "assignment_timestamped_at": "2019-08-24T14:15:22Z",
      "attachment_ids": [
        "string"
      ],
      "billable": true,
      "budget_estimate_in_cents": 0,
      "budget_used_in_cents": 0,
      "can_align_time": true,
      "can_edit": true,
      "can_post": true,
      "created_at": "2019-08-24T14:15:22Z",
      "creator_id": "string",
      "current_assignment_ids": [
        "string"
      ],
      "custom_field_value_ids": [
        "string"
      ],
      "custom_task_status_id": 0,
      "deleted_at": "2019-08-24T14:15:22Z",
      "descendant_ids": [
        "string"
      ],
      "description": "string",
      "due_date": "2019-08-24",
      "external_reference_ids": [
        "string"
      ],
      "fixed_fee": true,
      "follower_ids": [
        "string"
      ],
      "formatted_description": "string",
      "google_document_ids": [
        "string"
      ],
      "has_out_of_bounds_sads": true,
      "invoiced_balance_in_cents": 0,
      "is_time_trackable_type": true,
      "logged_billable_time_in_minutes": 0,
      "logged_nonbillable_time_in_minutes": 0,
      "parent_id": "string",
      "parsed_description": "string",
      "percentage_complete": 0,
      "position": 0,
      "potential_workspace_resource_ids": [
        "string"
      ],
      "potential_workspace_resources_with_unnamed_ids": [
        "string"
      ],
      "priority": 0,
      "project_plan": true,
      "read_only": true,
      "render_description_markdown": true,
      "reply_ids": [
        "string"
      ],
      "root_id": "string",
      "source_dependency_ids": [
        "string"
      ],
      "start_date": "2019-08-24",
      "state": "string",
      "status": "string",
      "story_state_change_ids": [
        "string"
      ],
      "story_task_ids": [
        "string"
      ],
      "story_type": "string",
      "sub_stories_billable_time_in_minutes": 0,
      "sub_stories_budget_estimate_in_cents": 0,
      "sub_stories_budget_used_in_cents": 0,
      "sub_stories_time_estimate_in_minutes": 0,
      "sub_story_count": 0,
      "sub_story_ids": [
        "string"
      ],
      "subtree_depth": 0,
      "tag_ids": [
        "string"
      ],
      "target_dependency_ids": [
        "string"
      ],
      "time_estimate_in_minutes": 0,
      "time_trackable": true,
      "title": "string",
      "uninvoiced_balance_in_cents": 0,
      "updated_at": "2019-08-24T14:15:22Z",
      "weight": 0,
      "workspace_id": "string",
      "workspace_resource_ids": [
        "string"
      ],
      "workspace_resources_with_unnamed_ids": [
        "string"
      ]
    }
  },
  "workspaces": {
    "property1": {
      "access_level": "string",
      "account_color_id": "string",
      "account_id": 0,
      "account_insights_mapping_ids": [
        "string"
      ],
      "actual_fees_includes_additional_line_items": true,
      "actual_fees_includes_expenses": true,
      "approver_id": "string",
      "approver_ids": [
        "string"
      ],
      "archived": true,
      "billable_minutes": 0,
      "billing_milestone_ids": [
        "string"
      ],
      "budget_remaining": "string",
      "budget_used": "string",
      "budget_used_in_cents": 0,
      "budgeted": true,
      "can_create_line_items": true,
      "can_invite": true,
      "change_orders_enabled": true,
      "client_lead_name": "string",
      "client_role_name": "string",
      "consultant_role_name": "string",
      "created_at": "2019-08-24T14:15:22Z",
      "creator_id": "string",
      "currency": "string",
      "currency_base_unit": 0,
      "currency_symbol": "string",
      "current_status_report_id": "string",
      "current_user_participation_id": "string",
      "custom_field_value_ids": [
        "string"
      ],
      "default_rate": "string",
      "description": "string",
      "due_date": "2019-08-24",
      "effective_due_date": "2019-08-24",
      "estimated_minutes": 0,
      "exclude_archived_stories_percent_complete": true,
      "expenses_in_burn_rate": true,
      "external_link": {
        "url": "string",
        "text": "string"
      },
      "external_reference_ids": [
        "string"
      ],
      "financial_viewer_ids": [
        "string"
      ],
      "has_active_expense_report_submissions": true,
      "has_active_timesheet_submissions": true,
      "has_budget_access": true,
      "incoming_email_address": "string",
      "lock_date": "2019-08-24",
      "minutes_logged": 0,
      "next_uncompleted_milestone_id": "string",
      "non_billable_minutes": 0,
      "over_budget": true,
      "participant_ids": [
        "string"
      ],
      "participation_ids": [
        "string"
      ],
      "percent_of_budget_used": 0,
      "percentage_complete": 0,
      "permissions": {
        "can_upload_files": true,
        "can_private_message": true,
        "can_join": true,
        "is_participant": true,
        "access_level": "string",
        "team_lead": true,
        "user_is_client": true,
        "can_change_price": true,
        "can_change_story_billable": true,
        "can_post": true,
        "can_edit": true,
        "restricted": true,
        "can_see_financials": true,
        "is_guest_on_project": true
      },
      "possible_approver_ids": [
        "string"
      ],
      "posts_require_privacy_decision": true,
      "price": "string",
      "price_in_cents": 0,
      "primary_counterpart_id": "string",
      "primary_maven_id": "string",
      "primary_workspace_group_id": "string",
      "provider_lead_name": "string",
      "rate_card_id": 0,
      "require_expense_approvals": true,
      "require_notes_on_time_entries": true,
      "require_time_approvals": true,
      "revenue_recognition_method_id": "string",
      "revenue_recognition_method_name": "string",
      "stage": "string",
      "start_date": "2019-08-24",
      "status": {
        "color": "string",
        "key": "string",
        "message": "string"
      },
      "status_report_ids": [
        "string"
      ],
      "stories_are_fixed_fee_by_default": true,
      "target_margin": 0.1,
      "task_status_set_id": "string",
      "task_status_set_name": "string",
      "task_statuses": [
        "string"
      ],
      "tasks_default_non_billable": true,
      "time_trackable": true,
      "timesheet_submission_ids": [
        "string"
      ],
      "title": "string",
      "total_expenses_in_cents": 0,
      "total_invoiced": "string",
      "total_minutes_approved": 0,
      "updated_at": "2019-08-24T14:15:22Z",
      "workspace_group_ids": [
        "string"
      ],
      "workspace_invoice_preference_id": 0,
      "workspace_resource_ids": [
        "string"
      ],
      "workspace_resources_with_unnamed_ids": [
        "string"
      ]
    },
    "property2": {
      "access_level": "string",
      "account_color_id": "string",
      "account_id": 0,
      "account_insights_mapping_ids": [
        "string"
      ],
      "actual_fees_includes_additional_line_items": true,
      "actual_fees_includes_expenses": true,
      "approver_id": "string",
      "approver_ids": [
        "string"
      ],
      "archived": true,
      "billable_minutes": 0,
      "billing_milestone_ids": [
        "string"
      ],
      "budget_remaining": "string",
      "budget_used": "string",
      "budget_used_in_cents": 0,
      "budgeted": true,
      "can_create_line_items": true,
      "can_invite": true,
      "change_orders_enabled": true,
      "client_lead_name": "string",
      "client_role_name": "string",
      "consultant_role_name": "string",
      "created_at": "2019-08-24T14:15:22Z",
      "creator_id": "string",
      "currency": "string",
      "currency_base_unit": 0,
      "currency_symbol": "string",
      "current_status_report_id": "string",
      "current_user_participation_id": "string",
      "custom_field_value_ids": [
        "string"
      ],
      "default_rate": "string",
      "description": "string",
      "due_date": "2019-08-24",
      "effective_due_date": "2019-08-24",
      "estimated_minutes": 0,
      "exclude_archived_stories_percent_complete": true,
      "expenses_in_burn_rate": true,
      "external_link": {
        "url": "string",
        "text": "string"
      },
      "external_reference_ids": [
        "string"
      ],
      "financial_viewer_ids": [
        "string"
      ],
      "has_active_expense_report_submissions": true,
      "has_active_timesheet_submissions": true,
      "has_budget_access": true,
      "incoming_email_address": "string",
      "lock_date": "2019-08-24",
      "minutes_logged": 0,
      "next_uncompleted_milestone_id": "string",
      "non_billable_minutes": 0,
      "over_budget": true,
      "participant_ids": [
        "string"
      ],
      "participation_ids": [
        "string"
      ],
      "percent_of_budget_used": 0,
      "percentage_complete": 0,
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}